Bulk Bill & DVA invoicing

Create an invoice for a patient covered by Medicare (bulk bill) or DVA. 

Important billing considerations:

• Online Patient Verification should be performed when Attending a patient to ensure claims can be made.
• For Medicare patients 14 or under, the parent must be added as an account payer. 
• If the patient is 15 or older and linked to their parents' Medicare Card, the parent will receive the rebate.

Medicare Card requirements for claims:

• The Surname and First name must be an exact match to the names on the Medicare card.
• The Initial is optional, but if it's entered in the Initial field in Patient Details, it must be the same as the Medicare card.
• Medicare number must include the Individual Reference Number (IRN).

Create an invoice

To bill an attended patient and submit a claim:

1. Go to Zedmed's Reception tab.
2. From the Appointment Grid or Office Waiting Room, right-click the patient and select Bill.
   The New Invoice screen will open.
3. Check the Payer field shows  DVA or Medicare.
4. For specialists, check that the Referral Dr field has the referer selected.  
5. Add the service items to the invoice.
   If the Doctor Assigned Billing Codes field has item/s added by the practitioner, select Add All to add the codes.  
   To add manually, enter the item code into the Item# field, press Tab to populate the fields then select the Add button.
6. Select the Bulk Bill or DVA button at the bottom of the screen to submit the claim.
   Option: Select Suppress to review and submit the claims at the end of the day.


• To modify a service, select it and select Change. This will place the service into the editable fields.
• To delete a service, select it and select Change, then select Delete.

7. Select Ok on the assessment dialog.
   If an error occurs, use Acc Enquiry in the Patient Record to make any necessary changes to the invoice and complete the workflow.



 After you select Ok, a print dialog will open.

8. Select Print or Continue (to close the dialog)
   •  Print will print out the claim details, including any remittance advice.
   •  The Appointment Grid will display a $ icon next to the patient (in Zedmed 3.6 or later).