Zedmed's Batch Letter Writer is used when a Dr dictates letter content to provide to the Typist for letter creation. This process is useful for single or multiple letters.
Typist
- Receive the audio recording then open Clinical > select the Batch Letter icon.
- Select the Doctor > New Batch > the Write Letters tab displays.
- Use the Search Criteria options to display patient/s.
- Select patient > Letter Section populates patient data.
- Complete Letter Details > To: (addressee), Subject, Template.
- Select Write Letter > letter opens > type letter.
- Close then select Yes to save letter with status ? To Be Reviewed
- Select the next patient for letter writing.
- Optional - Email Dr (with patient names once letters are ready for review)
Doctor
- Open Clinical > Batch Letter.
- On the current Batch > right click > select Review All Non-Correct Letters (opens one letter at a time ).
- On the displayed letter:
a) Apply edits.
b) Close > select status ✓Correct then Yes to save. - Review the next letter.
- When finished, Exit Review > close Batch Letter.
Typist / Reception
- Open Clinical > Batch Letter.
- When all letters in a Batch are ready to distribute (status of ✓Correct) > right click on the Batch title > select Distribute Batch > Review warning message. For single letter: To distribute a single letter > right click the letter > select Distribute Letter.
- Apply settings in the Print/Send dialog.
- If a recipient is configured for Medical Objects, the letters are distributed electronically.
- For recipients not configured for Medical Objects there is an option to print or use Secure Send - Step 5.
- When all letters are distributed, an option is provided to Mark the Batch as Complete. Alternatively, right-click the batch title > select Change Batch Status to Complete.
- To send the patient a copy, open the patient clinical record > Summary Views > Documents > Send to Patient.
Status: The distribution status is viewed by right-clicking the Batch > Batch Distribution Status.