Zedmed v36.9.0

Doctors can now be made available for Online Appointment bookings by branch 
The practice can now set each doctors availability for Online Appointment by practice branch

You can now specify if an appointment type is available for patients who are new, returning or both.
This OLA feature allows appointment types to be made available online and for new, or returning patients, or both, to be able to make an Online Appointment using the appointment type. 

Planned Referral letter requirement: Zedmed supports the planned Referral Letter requirement for new patient bookings. This feature is not yet supported in  Online Appointments. 

Zedmed now has a setting to manage the order of the doctors displayed in  Online Appointments
A setting (pin to top) has been added to Zedmed that allows the practice to specify the order in which doctor's names are displayed in the Online Appointments booking page. Note: this feature is not yet live in OLA

Locked Appointment Book slots for OLA bookings can no longer be cancelled (only deleted)
When an Online Appointment is being booked, the slot in the Appointment Book that the patient chose is locked while they complete the booking process. Practice staff can now NOT cancel locked appointment slot. They can only DELETE the locked appointment slot. A patient will get an 'unsuccessful booking' message when they try to make a booking and practice staff delete the slot that was locked for that booking.

Add all missing Cubiko database tables to list of tables Cubiko needs to access
 Two additional Zedmed database (SuperPlus) tables have been added to Cubiko accessible list of tables:
1. PATIENT_FILE_NUMBERS
2. TAX_CODES 

Error encountered when trying to delete an attendance 
Fixed an issue that prevented the deletion of an attendance if a bulk billing consent request has been sent to the patient. 

Out-of-range error in the appointment grid
Fixed an issue where moving forward in the appointment grid to a week that has an unavailable slot for a doctor caused an out-of-range exception error to display.

Secure Send not working due to an incorrect URL
The Secure Send production URL has been fixed.

The Referrals Expiring Report showed patients all expired referrals
The Referral Expiring report has been updated to suppress multiple entries for patients with more than one expired referral for the same doctor. Now such patients will appear once along with the most recently expired referral date.

The Surgical Procedures report will now always show the Patient's Fund details.
The report previously only listed the Patient's Insurance Fund details when there was a quotation attached to the procedure. 

Secure Send is now correctly working for payment receipts in Office.
The 'Send to Patient' button was not working correctly for Receipts. This has been resolved and you can now Print, Email and Secure Send payment receipts from Office.

RTW SA forms are now displayed in Clinical'sSummary Views.
RWSA Work Capacity Certificates are now submitted using HealthLink SmartForms and Zedmed has been updated to save these forms in Summary Views > Documents.

Fixed the error "AppointmentList is empty" that appeared when clicking Bill.
This error occurred when clicking Bill in the Appointment Book without having an appointment slot selected.

Intramail's subject field is no longer truncated to 40 characters.
The intramail subject will now display the full 100 characters in both Office and Clinical.

The correct message will now display when selecting Reply in Intramail.
Fixed the issue which in some instances caused a different message from the one selected to be displayed when replying or forwarding an intramail message.

Text selection is now supported for PDFs so you can Copy/Paste text in Clinical and Office.
Two additional toolbar buttons have been added to the viewer for PDF documents in Clinical and Office that switch the mouse action between panning the document and selecting text. This allows text within the PDF to be easily copied and pasted into other documents.

The Problem/RFE window will now correctly update when switching tabs or reopening an encounter.
When switching between problem tabs during a patient encounter, the incorrect information for the selected problem was displayed.

Blood O2 Saturation Values are now supported in Patient Observations.
The Patient Observations screen now enables the recording of Blood Oxygen Saturation measurements. The new measurements are included in the General Measurement Reports and in the MergeFields in the Template Editor and Letter Writer. 

A securely sent Referral Letter will display a warning if you select Secure Send again in the same letter.
This is to avoid the same Referral Letter being accidentally sent to a patient more than once. This update does not apply to Pathology or Radiology Referrals.

Zedmed has added the Vision Radiology template to Clinical.
This means you can now print referrals to Vision Radiology paper when writing a Radiology Referral.  Selecting a recipient laboratory from the Referrals module sets the template to be used.

The Clinical History User Group field now displays the assigned group when editing a staff member.
In Zedmed Security Roles and Users, there was an issue where Clinical user groups were blank when opening User details.

Fixed a time-out issue that prevented Upcoming or Previous appointments from displaying.
This problem prevented appointments from appearing in the My Appointments area. 

Fixed the error "Access Violation" when running Pattie.
This issue occurred when Zedmed wrote to the log files that caused the Pattie system to crash.

Move Office interface endpoints from HI service into Zedmed API for Jayex
Office interface endpoints have been migrated from the old HI service into the  Zedmed API for Jayex.

Further enhancements to Zedmed's internal process logging 
Added more targeted logging surrounding the clinical service hang issue. Made a change to MIMS initialisation that may fix the hanging issue and changed the MIMS config use of database connections.

Enhanced Zedmed's logging functionality
Improved the options available to log Zedmed's internal processes when troubleshooting problems. This improved logging level can only be manually enabled and disabled by Zedmed on the practice installation once the practice provides access. Changing logging levels requires a restart of the Zedmed service.

Add the eRx certificate updater to the Zedmed upgrader which changes the communication endpoint from HTTP to HTTPS
This update is required because the erx.com.au :8830337559 certificate is expiring on 25 June 2024 and the eRx Adapter must be updated to ensure continued operation of the eRx service. HTTPS will use a different port and the eRx web address will change to HTTPS. If you use a firewall with port/internet restrictions, you may need to open a new port to support the new endpoint.

Fixed performance issues and missing QR codes for printed electronic prescriptions
Replaced the application used for QR Code Generation to improve the performance and resolve a missing QR code issue when printing paper prescriptions with eRX enabled.

Create a new report "Referrals Expiring Report"
A new report is available in Office to show patients with upcoming appointments for which their referral letter has expired. The Referrals Expiring Report can be found in Management > Reports.

Add a Billed symbol to the appointments screen once a patient has paid/been billed
Zedmed Office now displays a billed icon on the appointment screen after a patient has been admitted and billed.

On Patient Details Other Contacts set default phone number to Mobile
Next of Kin and Emergency Contacts now default to Mobile Phone rather than Home Phone in Patient Details.

Dr Name merge field not working in SMS reminders when a title is not specified
Scheduled Appointment Confirmation, Reminder and Recall messages that include the Doctor Name merge field now correctly include the Doctor's Name for a doctor who does not have a Title specified.

Fixed an eScript Error that occured if a drug had an AMT-MPP code but no AMT-TPP code.
The drugs known to have this issue are: Gabapentin 100mg Oral Capsule 100mg [100] & Tamsulosin hydrochloride 400mcg Modified Release Tablet 400mcg [30].

Prevent failure to load HealthLink forms when one of the HL7 files cannot be loaded
Issue that caused failure while loading HealthLink Forms if an HL7 file is corrupted has been fixed. Now forms will be loaded even if a corrupted file was detected. Corrupted files or data parts will be skipped.

Fixed an issue causing MHR upload failures
Fixed the issue that caused the MyHealth Record upload process to fail when marking jobs as ready to be sent.

Zedmed API issue - An Invalid Connection String Argument
The issue that caused the “An Invalid connection string argument” error during the MIMS update check or when prescribing electronically has been resolved.

Validate Email and mobile data entered into the Address book
Zedmed Clinical now validates the email and mobile phone fields when creating or editing a contact in address book. The email entered must conform to "user@hostname" pattern, whereas mobile phones must be 10-digits long (without spaces), or up to 12-digits long (with spaces) and begin with "04".

Disabling use of MIMS as a database does not allow to use Drugs Module
Added the ability to use the prescribing module in clinical without having MIMS installed. Un-check the "Use MIMS for Medication Database" option in the Drugs tab of Global Options Note that only recipe drugs will be available to prescribe.

Save column order not working in My Options
Zedmed Clinical medications dialog will now remember user-specified grid column order and widths on the "Existing Drugs" tab page.

Add ATSI status to the patient demographics
A patient's ATSI status is now displayed graphically in the Patient Details screen within Clinical.

Change the pregnancy shortcut key from ctrl-B to something else that is available
The keyboard shortcut to open Encounter > Pregnancy module has changed from Ctrl-B to Ctrl-Alt-B.

Current/Resolved problems move arrow not enabled when moving to next item
Fixed issue that required an extra click away from the list to re-enable the arrow to move problems from Current to Resolved or vice versa.

Uncheck authority if private is selected as PBS Status in Prescription Script details
When prescribing a Drug with a PBS Status that requires an Authority, if the status is changed to Private, the Authority checkbox is now automatically cleared

Global options Max file upload size text box is incorrectly displayed on all tabs
A cosmetic issue has been fixed on Clinical global options dialog where the max file upload size edit field would continue to display on all tab sheets.

Letter Writer - Insert > Today's Notes inserts the text with incorrect formatting
When "Todays Notes" are inserted from the Letter Writer in Clinical the notes no longer contain additional blank lines.

Fix buttons displayed on allergies message box question
When changes to a patient allergy are about to be inadvertently lost, the confirmation message box now displays Yes and No buttons rather than Yes and Ok buttons.

Resolved Error: Cannot Reconcile Patient - Duplicate Message_ID  
Fixed an error that could occur when performing a provisional patient merge. This error would occur when the patient already exists in Zedmed and replies to an SMS before the patient reconciliation occured.

Resolved an Error that appeared when adding a patient to an appointment from the waiting list.
Fix an error that occurred when adding a patient to an appointment using the cancellation waiting list  - if an SMS reminder had already been sent for the existing appointment.

Resolved Error Code 400 when creating a Doctors App QR Code.
Fixed an error that could occur when creating a Doctors App QR code in Zedmed. The code is scanned by a user to enable to app on their device.

New Radiology referral template: iMed Radiology Imaging Specialist
The Radiology-MedReferralSpecialist request form is now available as a Radiology Form in Clinical.

The red lines in Zedmed's modern UI option can be changed to grey
Added the ability to change the red lines separating each section in the Clinical UI to grey lines. This is changed in Clinical Tools > My Options > General tab under Line Colour: Red/Grey.

Removed Measurements from the Clinical document writer's Details Merge fields
Removed the outdated "Measurements" merge field from the Clinical document writer's template tools. The "Measures" merge field should be used going forward.

AIR Update - New mandatory field: Vaccine Type (Regulatory compliance update) 
Added a new field mandatory field called Vaccine Type that will be required for government compliance in March 2024, and expanded the Route option descriptions.

Send directly to pharmacy option for electronic prescriptions (Regulatory compliance update) 
On the Electronic Prescriptions screen, there is now a "Send directly to Pharmacy" checkbox with a reasons drop-down. This option will print out a QR code (token) for the prescription that can be faxed or scanned then emailed directly to the pharmacy. This is for compliance with state and territory legislation that prevents prescriptions from being given to patients for specific controlled substances.

Dosage information is now mandatory for all prescriptions (Regulatory compliance update) 
Prescribing now requires dosage information in the Dosage Full Text field. This is a compliance update for electronic prescribing that has been applied to all scripts.

New Practitioner ID option as an alternative identifier for Online Appointments.
Zedmed can generate a Practitioner ID so a doctor can be set up for Online Appointments. This is ideal for treating doctors without an HPI-I. The Practitioner ID is assigned in the doctor Details screen, along with the Available Online setting for OLA.

Patients must now choose an appointment type in Online Appointments
Online Appointments no longer has a default appointment type. Patients must select an appointment type to create a booking,  ensuring they book for the intended appointment type. This prevents patients from booking the incorrect appointment type and allows you to only give new patients a new patient appointment type.

Resolved Error: Item not found when closing a patient file in Zedmed Clinical.
This error occured when opening a patient in Clinical from Office, if Clinical had not been shut closed properly. 

Resolved Error: List Index (1) out of bounds.
This error also occured when opening a patient in Clinical from Office, if Clinical had not been shut closed properly.

Resolved Error: Unsatisfied constructor on type: MyHealthRecord.Conversion.TMhrDocumentView.
 The error occurs when trying to view a result that has been added to the summary view from My Health Record.

Upgrader

Resolved Issue with Zedmed Upgrade file v36.3.3
The error prevented some users from upgrading.

Support has been removed for 3rd party SMS providers
Support for "SMS Everyone", "Inspirus" and "Other"(generic) SMS providers has been removed. ZedSMS replaces these providers for the sending of SMS messages from Zedmed.

ZedSMS performance updated
The ZedSMS SendPoint was updated to improve the send and receive speed of SMS messages.

Banking Report enhancements

The following enhancements have been made to Zedmed's Banking reports:

• Removed unused HealthPoint sections from bank reconciliation, deposit & session reports.
• Widened the payer name column On behalf of to accommodate longer names.
• Renamed the 'Bank Reconciliation Report' heading from Reversals to Cross-Session Reversals to reflect the data presented more accurately.
  
  
  
• Updated the Bank list label to say, Show Inactive Bank Accounts (previously 'Show All Bank').
• New page on staff change checkbox is now only enabled if Group by staff member checkbox is ticked.
  
  
  
• Fixed an issue where payments by staff would not print on separate pages if the option 'New page on staff changed' was selected.
• Fixed an issue to prevent using the same reason text for all reversals made without closing the payment enquiry form.

Resolved an issue with the inclusion of cross-session reversals
The Banking Batch Details Report now takes into consideration any cross-session reversal transactions in the overall totals section of the report.

Changed the Banking Reconciliation Report date format
The Banking Reconciliation report now consistently uses "dd/mm/yyyy" as the date format.

Changed the date format for Reversals on banking reports
Reversal transactions printed on banking reports now use "dd/mm/yyyy" as the date format.

Resolved an error encountered when canceling an invoice without a service record
This error occurred when creating an invoice, adding then removing a service and then trying to delete the invoice. This error will no longer occur as the action buttons will be disabled when no service items are in the service item list or in the add service item box.

Resolved performance issues caused by an HI service outage
This fix prevents the Patient records from loading very slowly during the opening of multiple patient records when the HI service is down. The IHI check should now be run in the background for each individual patient without slowing down the UI performance.

Additional information has been added to the MHR Status section of the patient record and will display when the IHI check is running and if the check times out it will update to display this information.

Resolved an issue that caused a Patient's name to be cut off on the Patient Letter pick list.
In the Patient Pick List Dialog (Patient>Letters>Pick List) - Last letter of Family name was cut off due to the font style.

Fixed Error 'Midnights not a valid time,' on the Waiting Times report.
Fixed an issue where an error was displayed when Midnight was selected as the End Time on the Waiting Times report. Occurred when you select Daily Reports > Waiting Times > Select the End Time dropdown and choose Midnight > Click on Print or Screen.

Resolved an issue that caused a patient's pronoun to disappear
Fixed an issue where clinic-defined pronouns (dropdown list management ) could disappear from the pronouns selected for a patient.

Resolved a Booking Wait Time Report error and corrected the changes shown
The Booking Wait Time report will now display changes from the last edit made to an appointment.
Additionally, the report has been fixed to prevent an error when running the report for a single patient.

Resolved an issue with how the Date Details were display in Linked Appointments
The Linked Appointment Details dialog has been updated to use text formatting consistent with the rest of the application. This resolved Linked Appointment Details - Date Details overlap.

Resolved issue with Patient Type details display in the Appointment and Attendance Details dialogs
The Patient Type in Appointment Details and Attendance Details screens no longer overlap the screen.

An Assist Fee can no longer be used with non Assist able item
When setting a billing item as an assisted item that is not an assistable item, the Assisting Billing Options screen is no longer displayed.

Resolved an issue with the Service date and Billing date range in the Assistant Service Report.
Fixed the date picker button for “To date” on the Assistant Service Report so that the date selected is displayed in the To field and not the From field.

Fixed the layout of the reprint token message box.
Removed an incorrect line in the message displayed when reprinting an eScript token.

Office will still run if the cancel button is clicked on the Login screen.
Fixed issue where Patients.exe would crash when Office was closed without logging in first (i.e. opens Zedmed Office, then closes the login prompt to exit, without logging in).

Selecting F4 twice will once again bring up the last patient searched.
Fixed issue where if a patient is associated with more than one branch selecting F4 twice (or clicking on Last button) did not open the last patient.

Staff Username truncates to 10 characters automatically
The "Edit Staff Member" dialog (Staff tab in the Securiy module) now prevents users from entering usernames greater than 10 characters in length.

Added an Ethnicity field to Zedmed Clinical
Capturing or viewing a patient's ethnicity details has been added to the Family, Social & Past History information in Clinical.

Resolved UI Issues in Clinical Reports
Fixed some minor issues with font sizes and labels being cut off in the Clinical reports, including Font Types or Font Size and Labels being cut off.

Updated the Intramail UI in Clinical
Clinical intramail buttons and icons have been updated on main dialog to match those in Office.

Fixed the Results Inbox Error: Unexpected end of command-line 2, column 1
Results Inbox has been fixed to prevent an error when retrieving results for all doctors on clinics with a large number of doctors configured.

Enabled a configuration to limit attachments tab file size in clinical
Added a maximum value in MB's for uploading of files to tabs in the summary views and set the default. This can be found in the Global Options > General tab.

Turned on Icon captions by default in Zedmed Clinical
 Encounter icon captions are now turned on by default for users logging into Clinical for the first time.

Resolved a formatting Issue When Copying Clinical Notes to Letter Writer
 Added a new Paste Plain Text option to the Letter Writer to allow formatted text such as encounter notes to be copied and pasted into a letter without formatting.

Introduced a Filter Feature for Merge Fields in Letter Writer
The Clinical Letter Writer now provides a filter function in the data toolbar, allowing for a quick look-up of a field in the list of available merge fields.

Resolved an access violation in module 'crs_client.exe'  when closing Patients in Clinical.
Fixed an issue where an AV error was displayed in some cases after closing a patient file in Clinical where My Health Record is enabled.

Resolved an issue with My Health Record auto-upload displaying errors at a test site
The error occurred for patients with a hidden record and displayed a warning that has been fixed.

The Write referral button in HealthShare will now only be an option in Referrals.
Removed the"Write Referral" button from HealthShare address book search when opening the search screen from the main toolbar in Clinical.

Removed obsolete Zedmed files and exe from the Installer/Upgrader
 The Zedmed Upgrader has been enhanced to remove obsolete files from client installations.

PDF viewer unable to view the document - Blank Document
Fixed an issue that may prevent the viewing of older PDF files, especially those produced by scanning documents

Implemented a new PDF tool to view results and scanned documents in Clinical
Removed the requirement for Adobe Reader from Zedmed.  PDFs can now be viewed (both when embedded in a result and when attached from a scan) without any external PDF viewer installed.

Access Violation error resolved when deleting an Appointment Type
Fixed an error that occurred when attempting to delete an appointment type from Office

Corrected the Message/Buttons displayed when a Tyro Easyclaim has been canceled.
The message displayed when a user canceled a Tyro Easyclaim has been resolved and the form now allows another attempt.

Deleted prescriptions are no longer displayed on HealthLink Forms.
Deleted prescriptions were still showing up as selectable options in the HealthLink SmartForm.

The Encounter Timer no longer disappears when resuming an encounter.
Fixed an issue where the Clinical Encounter timer would no longer be displayed after resuming an existing encounter.

Updated the Appointment and Full day icons for the Modern Theme.
Updated the icons displayed on the Appointment Grid for Appointment and Full Day menu bar options so they are no longer similar to Zoom In and Zoom Out icons.

Improved the names used for attachments in SmartForms
Each HL7 results file can include several sections, and Clinical Results Inbox displays them as follows:

1. Result View tab.
2. Enhanced View tab - HL7 file includes only 1 additional part.
3. Enhanced View #N - HL7 file includes N additional parts.
4. 2 and 3 are not always present, depends on HL7.

Results in HL7 files added as attachments to a SmartForm will be named as follows:

1. <HL7 FResult Name> (Result View) tab.
2. <HL7 FResult Name> (Enhanced View) tab - HL7 file includes only 1 additional part.
3. <HL7 FResult Name> (Enhanced View #N) - HL7 file includes N additional parts.
   2 and 3 are not always present - depends on the HL7.

Zedmed's Healthlink SmartForms integration is now upgradeable
The Healthlink SmartForms service installer has been updated from an MSI into an exe file (as used by other parts of the Zedmed software) so the software is now upgradeable.

Healthlink SmartForm will display 1 attachment for HL7 files with 2 records
The functionality of Zedmed's HealthLink SmartForms integration has been improved. HL7 results that include PIT segments in addition to FT segments will be included as one attachment (as it is done in Clinical, Results).

The 'HealthLink Create Referral' button can be removed from the Encounter toolbar
Doctors can now remove the 'HealthLink Create Referral' button from the encounter toolbar. This is done in Clinical > My Options > Function Selections tab > Show the HealthLink button.

Resolved a scenario where a staff name could appear as the provider in a SmartForm
Resolved an issue that caused the provider details ( Referred By name)  in a HealthLink SmartForm to be populated with a staff member's details instead of the provider's details, when the staff member's ID was the same as the doctor's code.

New Pathology & Radiology referral templates added to the Clinical Addressbook for:

• Australian Clinical Labs Comprehensive Carrier Screen Request = PathologyClinicalLabsCCS
• Queensland Ultrasound for Women = RadiologyQUFW
• Sydney Ultrasound for Women = RadiologySydneyUltrasoundForWomen
•  Vision Radiology = RadiologyVisionCardiac

Pronoun field added to Zedmed Office & Clinical
Added support for specifying preferred pronouns to Zedmed.  Pronouns can be set in either the Office or Clinical Patient Details forms and are displayed in the following locations.

• The selected pronouns will appear when chosen in the patient record Pronouns drop-down.
• Enabled at practice and branch level.
• Additional pronouns can be added in Practice Setup > Drop-down List Management> Pronouns.
  

Pronouns display:

• The header of patient details summary in Clinical.
• Title of patient details in Clinical.
• Patient record tab in Clinical.
• Title of patient details in Office.
  

Pronouns & Sex at Birth

Changed "Gender" to "Sex at Birth"
Changed the "Gender" field to read "Sex at Birth" in Office, Clinical and the Patient Merge utility.

See the screenshot above.

Ethnicity is available in the Patient Merge utility
Ethnicity is now available in the Patient Merge utility when merging duplicate records. It is displayed when Advanced is selected.

Changed the default dose for Prevenar 13 Childhood immunization
Updated the dose from 4 to 3 for the 12-month Pneumococcal (13vPCV) Childhood Scheduled Immunisation.

Added the Service date to the Claims screen and Claims Report
Claims Status UI and report now show the date of the service against each item in the invoice.

Replaced the PDF viewer for the "View Claim" button in Account Enquiry
Updated the application used to view PDFs in Office for Claims. Viewing a claim from the account enquiry screen is now significantly faster.

Resolved an error that occurred when merging patients with the same SMS message
When merging patients that reference the same SMS message, Zedmed Patient Merger will now only move one copy the message to the merged record. Previously it would report an error and abort the merge process.

The Last (F4) Button now works in Appointments
While searching for patients on the Appointments UI, selecting the Last F4 button now selects the last opened patient in the appointment search dialog.

The Delete button in Staff Maintenance>Apps Access no longer causes an Access Violation
The Delete button on the staff permissions maintenance dialog, App Access tab, will now remain disabled until a selection has been made to prevent an error.

Resoved Error Data too large for variable [ITEM_CODE]. Max len = [8], actual len = [9] when running AMA Fee Load
The Load MBS/AMA Item By Criteria option now works when the Load from AMA file checkbox is selected and an AMA load fee file is used. AMA fees will now be loaded as long as the corresponding MBS item already exists, a report is displayed at the end of the import listing the items that could not be imported.

Resolved Error - Param [NEWSTARTDATE] type changed from [ftSQLTimeStamp] to [ftDateTime] running AMA Update Fees
The Update Existing MBS/AMA Items with the Load from AMA file option selected will now run without error and enable the update AMA items.

Statistics report - Referral Doctor criteria now correctly lists all address book entries (not just referral doctors)
Referral Doctor criteria in the Statistics Report will now only list Referral Doctor contacts who are set as Available.

Resolved Error "Zedmed Office was unable to load the OLE object file" when you Select or Preview an archived letter
Fixed the issue with an error being displayed when selecting or previewing patient letters that have been archived.

Resoved Error 'Type ID Mismatch' when importing CDA letters 
 When importing HL7 messages that contain XML files with a namespace prefix, Zedmed Clinical will report a more accurate error instead of returning "Type ID mismatch".

Resolved an Intramail error in Sent Items
Fixed an error that occurred when viewing sent items in office intramail when the To: or CC: fields contain a combined total of more than 1000 characters.

A double booking Patient's name will no longer change when editing the appointment.
Modifying an appointment by selecting it from the appointment selector (appointment 'Details' context menu option), no longer displays a different patient in the appointment selector at the end of the process.